Cost Management Permissions

The Admin, Editor, and Follower permissions are assigned through the Access Role Management (ARM) module. Project Managers of Record can access the ARM module to change and view templates as needed. To view project role permissions by module, click here.

Access Cost Management

1. Ensure you select the applicable project.

2. Hover over the Financials and select Cost Management.

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Cost Management View

The default Cost Management landing page will be displayed.

The Cost Management view provides a rolled-up version of all Cost Account Summaries.

3. Summary Tiles: (Displayed in the top header of the screen)
Contract: This is the Prime Contract value and is the sum of all accounts + bid profit.
Bid Profit: This is the project profit as outlined at the time of contract award with approved changes and a fee impact.
Labour Accounts: The sum of all “L” codes including labour and payroll burden. (Any approved changes will alter the amount).
Material Accounts: The sum of all “M” codes. (Any approved changes will alter the amount).
Sub Accounts: The sum of all “S” codes. (Any approved changes will alter the amount).
Other Accounts: The sum of all “O” codes. O codes may be used for contingency and cash allowance. (Speak with your operations how to utilize O codes on your project).

All Accounts

This view has the following columns: (Columns can be added and removed from the view using the table preferences filter)

• Cost Code: The Cost Code Number

• Description: The Description of the Cost Code

• Type: Cost code type. (S - Subcontracted, M - Material, L - Labour, E - Equipment, O - Other)

• Original Budget: The Original Amount as denoted by the Estimate.

• Current Budget: The Current Amount, including approved Changes and Budget Transfers.

• Pending Cost: Any financial document that triggers workflow ie: invoices, timecards or labour transactions.

• Committed Cost: An approved amount, from Subcontracts, SCO’s, Purchase Orders and cost to date.

• Cost To Date: All Active Cost Transactions (Any financial document paid. ie: labour. payroll, timesheets, invoices).

• Remaining Budget: The Current Budget - Cost to Date.

• Total Estimate Cost: The total forecast for a cost code once cost reports are finalized in the FMS (AS400).

4. Use the inline filters to search by Cost Code, Description, Type, Original Budget, Current Budget Committed Cost and Cost To Date to narrow down your search.

5. The column totals are displayed.

The page header contains the following options:

6. Live Calendar icon: means costs are up to the minute. You can select a previous date to see the values at another date and time.

7. Download/Export icon: Click to download and export the cost codes into an excel file.

8. Milestones Star icon: Click the star to bookmark the selected point in time for easy reference.

9. Generate Report button: Use this button to generate and download the Cost-Budget Association PDF report.

10. Edit button: Use this button to place the Costing view into ‘edit’ mode. This will enable new cost accounts to be added or uploaded.

11. The toolbar contains the following options:
Glossary: A glossary of terminology is available.
Comments: The comments icon allows you to see all comments or to add new comments
Milestones: This displays the milestones that have been bookmarked.
Views: Three cost views are available. (Basic view, Category view, Cost Code view)
Table Preference: Use the options to set your personal table preference of the view.
Filter: Use the filters to sort and filter the view.

12. Click on the blue dot to display the difference between FMS and Gate Three costs. (Costs are updated in real time in Gate Three and updated in FMS once per week).

13. Collapse icon: Click this icon to collapse the toolbar sidebar.

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